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HR Forum Blog

Federal Labor Law

You don’t need to be an expert in employment law to stay in compliance. But you must be aware that the federal government requires employers to prominently post all mandatory federal labor law postings, plus you must post state-specific notices as required by your state. Neglecting to do so may cost your company up to $17,000 in fines.
Required Federal Labor Law Posters
Ensure Compliance
Required State Labor Law Postings
Reliable Posting Compliance with a Guarantee
Required Federal Labor Law Posters
There are five federal labor law notices that covered employers must post to ensure compliance with federal requirements:

Equal Employment Opportunity — requires employers to give all applicants an equal opportunity to be hired, and helps prevent employment discrimination on the basis of race, color, religion, sex, national origin, age or disability.

Fair Labor Standards Act/Federal Minimum Wage — requires employers to pay a set minimum wage of $6.55 per hour.

OSHA — requires employers to provide employees a safe workplace.

Employee Polygraph Notice — prevents most employers from subjecting applicants or employees to a lie detector test.

FMLA (Family and Medical Leave Act) — requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to eligible employees.

EEOC revises its mandatory posting — the Equal Employment Opportunity Commission (EEOC) has made some changes that affect the language of your required postings. Definitions have been broadened and various regulations have been clarified. As a result, all of G.Neil's labor law posters are newly revised. This includes our Federal Easy-Post™ labor law poster® and Bilingual Federal Easy-Post labor law poster®.

The EEOC changes include the following:

Vietnam-Era Veterans' Readjustment Assistance Act of 1974 — the definition of veterans has been expanded.

Private employment, state and local governments, educational institutions section of the poster — expands the list of organizations and agencies that are required to comply with EEOC regulations.

Title VII of the Civil Rights Act of 1964 — new language has been added describing religious discrimination in the workplace and reasonable accommodations.

Equal Pay Act of 1963, which prohibits sex discrimination, has been clarified to include jobs that require equal skill, effort and responsibility under similar working conditions.

The Americans with Disabilities Act of 1990 — has been clarified to explain that employers are required to reasonably accommodate disabled workers unless the accommodations would impose an undue hardship on the employer.

New section added — what to do if you believe discrimination has ocurred. This section explains that there are strict time frames allotted for filing employment discrimination charges and includes the contact phone number and mailing address of the U.S. Equal Employment Opportunity Commission (EEOC).

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Ensure Compliance
To ensure compliance with all five, post the Federal 5-in-1 Labor Law Poster®. This poster is attorney reviewed, and is guaranteed to meet all federal labor law posting requirements. To be certain that all employees have an equal understanding of these laws, post an additional Bilingual Federal 5-in-1 Labor Law Poster®.

For even more comprehensive coverage, post the Federal Easy-Post™. It’s ideal for posting in applicant areas, because it makes candidates aware of critical policies the moment they walk in the door, and may discourage potential “bad hires” from ever applying! The Federal Easy-Post™ covers the five mandatory federal labor law posting requirements (EEOC, FLSA, OSHA, EPPA and FMLA), and the USERRA mandatory notice signed into law December 10, 2004, by President Bush to protect the employment rights of employees who serve in the military — plus it contains three additional notices:

Employment Eligibility (I-9) Notice – Contains expanded information to help you improve your screening process and comply with employment eligibility verification requirements. Tells applicants what work authorization documents are acceptable, and discourages applicants who are not authorized to work in the USA. Also shows a good-faith effort to comply with immigration laws.

OSHA Workplace Injury and Illness Reporting Act – Helps covered employers comply with OSHA’s Workplace Injury and Illness Reporting Regulation (effective January 1, 2002), which makes it mandatory to inform employees of how to report workplace injuries and illnesses.

Drug-Free Workplace Policy – Informs applicants and employees that they may be subject to drug testing both as a condition of hiring and during their employment. Discourages potential drug abusers from even applying and shows your commitment to a drug-free workplace.

TIP: As the employer, it’s your responsibility to communicate these mandatory federal notices to all your employees, so be sure to place Federal 5-in-1 Labor Law Posters® and Federal Easy-Post™ in high-traffic locations where all employees and applicants will have access to them. Most companies find that only posting in the lobby or lunchroom is not sufficient, and instead post in multiple locations, starting with the lobby, then adding more posters in breakrooms, warehouses, meeting rooms, etc.

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Required State Labor Law Postings
Complete your labor law compliance program by complying with state-specific requirements. The requirements are straightforward, but they do change frequently depending upon legislative activity. If you’re unsure of your state’s requirements, log on to G.Neil Labor Lae Poster Tracker. When you see the map, click on your state to instantly learn what its current posting requirements are. For the most protection, consider going with the Federal Plus State Kit. It covers all your federal and state posting requirements.

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Reliable Posting Compliance with a Guarantee
Staying on top of required postings can be a tedious process, and costly if you have offices in multiple states. If you neglect to update your postings when important changes occur, your company could be fined. Protecting your company from fines is simple and affordable with G.Neil's Poster Guard® Compliance Protection.

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More Resources
www.gneil.com
Family and Medical Leave Act
Workplace Safety
Recordkeeping Practices


Federal Labor Law Compliance Assurance
Tools for Labor Law Posting Compliance
Federal Easy-Post™
State Labor Law Kit
Federal Plus State Kit
Federal Easy-Post™
Federal Easy-Post™
State Labor Law Kit
State Labor Law Kit
Federal Plus State Kit
Federal Plus State Kit